Digital Photo Organizer Software Logo
Best Freeware Digital Photo Organizer software for Wind July 10, 2009 By Editorial Staff Digital photo management software is designed for people who want to organize and share personal and family photos, but they don’t want to spend a lot of time editing them. Whether you're a casual smartphone shooter or a pro using a DSLR, you need software to get the most out of your images. We show you how to pick the best photo editing software for your needs.
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Generic Company Place Holder Digital Photo Organizer
Despite its name, Digital Photo Organizer does not function asmost other photo organization tools we've reviewed do. It doesn'tgenerate a database of photos, let you search or modify EXIFmetadata, or put them into a 'contact sheet' where you can rapidlyview large numbers of images. In fact, it's more like a moregeneral file management utility with some photo and videopreviewing features thrown in. That's fine and all, but it may notbe useful for people who are looking for a way to rapidly index orsearch through existing photo archives--you know, the things youneed to do to truly organize photos.
Digital Photo Organizer offers users six basic features: An'Automatic sorter' which lets you sort a large list of images bythe creation date, and/or by the EXIF 'Camera' or 'Size' valuesembedded in the images; a 'Batch renamer' which does exactly whatit says; a 'single renamer' which displays image thumbnails and canrename a single file at a time (why you would need a specialutility to do this is beyond me); a 'duplicate finder' thatsearches for files in a single folder that may be identical buthave different file names; a 'name replacer' which, as far as I cantell is just a subset of features of the 'renamer' function; and an'Extensions manager' that also is a subset of the 'renamer'function, only dealing specifically with file extensions.
The demo version I tested has certain very obnoxiousrestrictions and limitations that inhibit its ability to work withfiles. The Batch renamer will append 'Unregistered copy of DPO -Please register' to every fifth file in the batch. The sorterfeature lets you see only the first 35 files in the sorted filelist; The Name replacer and Extensions manager functions displayonly a preview of the first 99 files that the program will makemodifications on; And the demo version of Digital Photo Organizerdisplays a very persistent nag window that impedes your ability touse the program every three minutes or so. A full-featured,time-limited demo would be a better way to allow users to evaluatethe software.
While there appear to be some useful file renaming features inDigital Photo Organizer, the demo significantly restricts theusefulness of those features-- and I'm not sure they're worth $20regardless. A less photo-centric utility, ReNamer, offersfar more powerful renaming and sorting features than Digital PhotoOrganizer does, lacking only the thumbnail previews in the 'SingleRenamer' tab--which is something you can do without any specialapplication, within Windows Explorer.
--Andrew Brandt
Generic Company Place Holder Digital Photo Organizer
If your digital photo collections are a mess, the good news is that software (a lot of it free or included on Windows and Mac computers) and online services now have excellent tools for helping you organized your images fast. No matter how far gone your image collection may seem—unintelligible file names, photos without dates, too many images clogging up your hard drive—you can reorganize it so that it becomes more useful.
The goal is to be able to find and share the photos you love without a headache. This article talks about a few features and tools in basic photo management software that will help you find and share those photos. It does not cover online hosting and backup, although keep an eye on this Get Organized series of articles for more on that topic in a future article.
You don't need to know anything at all about high-end digital photography software or image-editing suites to use or understand the tools mentioned in this article. All the tips in this article are meant for the average consumer or a light hobbyist photographer. If you're a more advanced shooter, see 'Manage and Edit Your Photos Like a Pro.'
Organizing your photo collection happens in three stages: importing, editing, and saving.
Importing
The best time to take control of your photos from an organization standpoint is when you import images from your camera or smartphone to your computer. (Of course, most people have an existing backlog of images that are already imported, and I'll talk about that in the following sections.)
Tip 1. Don't use the software that comes with your camera.
The first thing to address is which application you're using to transfer images. While most digital cameras come with software that you can install, it's unlikely to be your best option. Instead, use iPhoto (which comes preinstalled on most Apple computers) or Windows Live Photo Gallery (which comes preinstalled on most Windows computers).
Tip 2. Pay attention to import settings, especially date.
Regardless of which application you use to import your photos, take a moment to explore the options that are available in the settings. Most programs these days use a default by-date setting to group your images, which is good! It's especially helpful when the software also creates a folder for the group that uses a date in the folder name. You can always change the settings or change the folder names, but it usually makes sense to keep dates in the name folders because it makes them easier to find, search, and sort.
Editing for Organization
Some photo editing occurs during the import process, and some can come later. During the import process, you'll want to edit ratings, tags, and special tags.
Tip 3. Use ratings, the delete button, and tags.
The best time to add ratings and tags to images is immediately after you import photos or during the import process for software that allows for it—in any event during the same sitting that you import.
Ratings, such as star ratings, are helpful for when you want to find your best or favorite images. When you review your photos and nine that are nearly the same of one object, scene, or person, but only one or two of those nine images are any good, that's when you should apply ratings. They come into play more later.
Just as import as the ratings tool is the delete button. If you have nine pictures of essentially the same thing, but only two of them look good, consider deleting some of them. Some people delete as they shoot, which is an equally good tactic, though it's not always possible to tell which pictures are good on a camera's LCD. Whatever the case, the delete button is very important to keeping your photos manageable and well organized.
Tags make your images more searchable and easier to find. Unlike file names, which must be unique for images in the same folder, tags are supposed to be used over and over across many images. Tags should be simple and intuitive, and you can apply multiple tags to one image. Here are some examples of tags you might want to use:
• Holidays
• Family names/surnames (the MacGuires)
• Vacation destinations
• Sport or event name (e.g., Little League, Girl Scouts camp)
• Season or month plus year (e.g., Winter 2011, March 2012)
You can add tags for full names of people, but you can also use facial-recognition features (they're not as creepy as they sound, I promise!) to accomplish the same goal.
Tip 4. Use auto-tags: Geotag, facial recognition, time and date stamps.
If your camera and software support geotags and facial recognition, know when to use them.
Facial recognition, or letting the software identify pictures of people by their face, may sound creepy, but in the context of your own private photo collections, it's really a very powerful, useful tool. Say you want to create a scrapbook with pictures of your daughter for her birthday. If you use facial recognition, or face-tagging, to find all your photos of her, the program will do all the work for you. Then you can spend your time and energy finding the right pictures to go into the book.
Geotags typically come in handy for travelers. A geotag is the GPS location of where an image was shot. Let's say you took a few dozen photos in Puerto Rico on the beach, and in reviewing your images, you can't tell which images are from Culebra and which are from Vieques, two beach islands that look similar. If you look at the geotag, you'll be able to see on a map exactly where you took the photos.
Time and date stamps are invaluable as well. As I suggested before, keep them turned on in the import settings, but also leave them turned on at the camera level. Having times and dates associated with images is one of the fastest ways people sync up the correct event with an image.
With all these tips so far, the goal is to be able to organize your photos so that you can find them quickly and easily later, long after the event is done and you've forgotten the details of the day.
Saving
You've imported your images and taken a few other simple steps to make them more searchable. Now what?
The next step is about how you save your images. This article does not cover the complicated choices you may face in choosing an online hosting site or back-up solution (I'll cover those hairy details in a future Get Organized article, although a few suggestions for services are included on the last page of this article). But we can talk about albums or sets.
Tip 5. Use albums or sets.
Albums, sometimes also called sets, are groups of images that you want to keep together. Typically, albums are separate from the import groups, which are grouped by date. When you drag images into an album, they still also exist in the original import set. The album is almost like a different kind of tag; it's just another way to group pictures together.
Best Free Photo Organizer Software
Any time you look through your photos, build your albums. It takes little more than a drag-and-drop motion to work on them. Albums aren't set in stone. You can change what's in them any time, making them a great organizational chore to do little by little rather than all at once. When you import your photos, you should take the time to follow some of the other tips mentioned above, and only work on albums if you have additional time. It's more important at the time of import to work on tags, ratings, and special tags.
Tip 6. When all else fails, use smart file, folder, and album names.
If all these tips just sound complicated and difficult, the most basic thing you can do to take control of a messy photo collection is to use intelligent naming conventions for file, folder, and album names. It's time consuming and requires more manual work than using the other tips, but it works.
Smile!
You don't need to know everything about digital cameras, photo editing software, or photo management applications to have an organized image collection. Equipped with a few simple features—like tags, auto-tags, time and date stamps, and albums—you can tidy up your images so that they are more searchable and usable throughout their life.
In future Get Organized articles, I'll delve further into photo management to explore some additional ways to keep your images organized. Photo management is a huge topic, but I hope some of these tips help you get started.—Next: Suggested Software & Services for Photo Editing & Hosting >
Get Organized is a weekly series of articles on PCMag.com to help you keep your digital files and online life organized. Check back every Monday for new tips and tricks.
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